HR Administrator

HR Administrator
Maidenhead, SL6
May - December 2024
£15.00 per hour PAYE + Holiday
09:00 - 17:00
Hybrid role – Office 3 days a week / WFH 2 days a week

The job holder will be required to provide a professional and efficient HR administration service and to provide a quality and consistent telephone and email advice service, together with transactional support service, ensuring consistency of practice and compliance with corporate people, management policies processes and standards. Must have HR experience and have worked as part of an HR team. 

Duties:
Working within a team of seven HR Service Team members the role includes but is not limited to;
- Provide first line support to people managers and employees on a variety of queries and a range of Employee Relations issues both over the phone, and email, escalating to HR Advisor Tier 2 when necessary
- Maintain all standard employment correspondence in line with best practice and UK legislation changes, including GDPR
- Record and maintain accurate information on the company’s HR system
- Production of meaningful management information
- Provide effective and efficient HR administration to ensure appropriate approval processes have been followed and both HR and payroll implications are fully considered, including (but not limited to)
- Collating all documentation in respect of new starters, (proof of entitlement to work in UK, ensuring the completion of the mandatory pre-placement screening etc.) and advising the appropriate person of any potential problems.
- Issuing all documentation in respect of a new starter, i.e. offer letters, contracts, benefits information etc.
- Managing the leavers ‘off-boarding’ process, ensuring all documentation has been sent to Line Manager and Employee. Making sure the Leaver details are input correctly on the HR system and payroll information is up to date.
- Providing employee references
- Issuing contractual changes documentation (salary, hours, promotions, etc.) and ensuring the HR system is updated
- Inputting payroll data into the HR system, checking the payslips during ‘Trial period’ and reporting any discrepancies back to our payroll provider within the deadline.
- Ensuring processes remain lean, and updating forms, policies, and the HR Portal to reflect any changes made to polices.
- Ensuring that the annual pay review and bonus schemes are communicated and implemented accurately and on time and letters are sent.
- Responsible for the maintenance and efficiency of HR electronic filing systems, including archiving.
- Administer Employee Benefits to ensure that all employees are included in relevant schemes (e.g. Bupa, Pension etc.) and details are recorded in HR Evolution.
- Liaise with relevant departments to resolve any payroll queries i.e. Tax, National Insurance, Pension and other Company Benefits.
- Ensuring compliance and governance in line with company policy and applicable legislation.

Essential Experience
- Appropriate administration experience within an HR / payroll function
- Proactive with a desire to learn
- Ability to prioritise and escalate where necessary
- Strong customer focus
- Proficient in relevant Microsoft Office Suite applications
- Strong written and verbal communication skills
- A positive team orientated outlook
- Good data entry/keyboard skills with an eye for detail
- Experience of working with an outsourced payroll provider.

Desirable
- CPP or CIPD  an advantage.
- Knowledge of HR Systems.