Accounts Payable Manager- Construction

Job Description: Accounts Payable Manager

Responsibilities

· Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to chart of accounts to ensure proper entry into CORE

· Handles all vendor correspondence via phone or email

· Prepares purchase order requisitions.

· Attaches the corresponding purchase orders to incoming vendor invoices with all supporting documentation.

· Investigates and resolves problems associated with processing of invoices and purchase orders.

· Prepares batch check runs, wire transfers, and ACH transactions.

· Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.

· Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

· Files, maintains, and distributes accounting documents, records and reports.

· Performs other duties as required to support Accounting Department.

· Prepares company bank account reconciliations and prepares ad hoc accounting analyses, as needed.

· Prepares account analyses for all balance sheet asset accounts

· Analyze WIP and confer with Controller to make any adjustments to subsidiary ledger, such as writing off amounts to COGS

· Reconcile petty cash box on a monthly basis, present accounting entries to Controller in order to replenish the imprest amount.

· Approve/ pay 'paid order commissions' in CORE at month end after commissions have been calculated and paid.

Qualifications

· An Associates or Bachelors' degree in business, preferably in Accounting

· A minimum of 3-5 years of relevant work experience

· Vista experience preferred but not required.

· Prior construction experience

Desired Behavior Attributes and Skills

· Detail oriented, trustworthy, team-player, responsible, good communications skills

· Excellent written and verbal communication skills -- Strong organizational skills; must be detail oriented

· Ability to multi-task

· Open to change and willing to learn new skills

· Ability to follow up on pending issues

Ability to meet deadlines