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Administrative Assistant

  • Location

    Hertfordshire, England

  • Sector:

    Business Support

  • Job type:

    Contract

  • Salary:

    £12.00 - £15.00 per hour

  • Contact:

    Anna-Marie Warren

  • Contact email:

    Anna-Marie.Warren@1ststepsolutions.co.uk

  • Job ref:

    240389_1656940610

  • Published:

    about 1 month ago

  • Duration:

    28/10/2022

  • Expiry date:

    2022-08-03

  • Startdate:

    11/07/2022

  • Consultant:

    #

Role: Administrative Assistant
Location: Rickmansworth
Duration: 16 weeks
Hours: 30p/w 09:00 - 15:00 | Tuesday, Wednesday & Thursday office based, Monday & Friday WFH
Rate: £12.00 - £15.00p/h PAYE + holiday

Role Purpose:
To support he Personal Assistant with general administration and office duties whilst being the focal point of contact for all project staff.

Duties:
* To provide an effective and confidential administration service, namely holiday trackers, programme resource sheet, and to ensure an efficient filing administration system is in place.
* Diary management where necessary.
* Booking meeting rooms and maintaining key calendars.
* Check PMO inbox daily - forward, file, action emails as appropriate.
* Check PMO diary and ensure meeting rooms are booked.
* Collecting tea/coffee orders and stocking fridge with milk on a weekly basis.
* Collecting fruit every Tuesday morning from reception and returning baskets on a Thursday evening.
* To manage the booking of meeting rooms, equipment, and refreshments.
* Preparing documentation in readiness for management meetings.
* Supporting wider programme teams with meeting room bookings/IT support.
* Ownership of IT ordering for all new starters and current employees. (Onboarding)
* Managing leavers process in relation to IT accounts/equipment. (Offboarding)
* Induction for new starters, document upkeep, laptop, passes.
* Event organising, conferences, staff briefings, breakfast briefings, including hospitality and managing attendees and venues.
* Meet and greet visitors at all levels of seniority.
* To provide assistance to other members of the team as and when required.
* To carry out any other duties appropriate for this post.

Skills & Experience Required:
* Considerable experience in similar role and a similar size business.
* Excellent Microsoft Office skills, including Outlook, MS Word, Excel, PowerPoint.
* Be able to demonstrate an ability to work in a fast-paced environment.
* Experience working within a project with varying levels of management.
* Exceptional communication and organisational skills, as well as a solid team ethic, the ability to multitask and meet tight deadlines where necessary.