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Document Controller / 4 Month Contract / £15.00p/h Ltd

  • Location

    Coventry, West Midlands

  • Sector:

    Business Support

  • Job type:

    Contract

  • Salary:

    £13 - £15 per hour

  • Contact:

    Anna-Marie Warren

  • Contact email:

    AnnaWarren@1ststepsolutions.co.uk

  • Job ref:

    201378_1541756055

  • Published:

    about 1 month ago

  • Duration:

    6 Months

  • Expiry date:

    2018-12-09

  • Startdate:

    November 2018

  • Consultant:

    #

Document Controller required for 4 month contract in Coventry.

08:00 - 16:00

£15.00p/h Ltd

Duties:
* Scanning, checking and uploading historic paper documentation onto our electronic document control system (Business Collaborator)
* Ensure the correct naming conventions, META data and other attributes are used and maintained
* Transferring of key deliverables from iCosnet to STW cFolders (SAP "cFolders") as per the FMP and DC process
* Liaise with the Contract and Core Team to assist with ensuring that all procedural documents are submitted
* Updating the relevant registers and trackers to ensure they are up to date with the required information including drawing numbers and creating the necessary hyperlinks
* Support the Contract Team by promoting the correct filing of relevant emails by forwarding to contract inbox
* Ensure all paperwork is recorded when disposed of/archived on the relevant tracker
Share good practice with the wider Document Control community in our drive for continuous improvement
* Maintain professional working relationships with the Contract Team, Core Team, Supply Chain and Client (STW)
* Communicate well at all levels, duties may include greeting site visitors front of house, answering calls and access intercom as required to cover others absence.
* Various Site Administration duties as required by the line manager including preparation of reports, occasional meeting minutes, printing and distributing of documents as required, updating notice boards and management of stationary supplies
* Completion of relevant requisitions, checking and signing delivery notes
Assist the Contract Team in managing the See it, Sort it, Report it feedback cards

About you:
* Knowledge of using EDMS systems and IT generally ideally any of the following or similar:
Information Exchange (CAPTURE) user
* Business Collaborator 6.3 administrator
* Interact Intranet (CosTeam) content author
* Good Microsoft Outlook, Word, Excel, Powerpoint & Visio (Optional) skills
OneDrive