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Document Controller/Project Administrator

  • Location

    London, England

  • Sector:

    Business Support

  • Job type:


  • Salary:


  • Contact:

    Anna-Marie Warren

  • Contact email:

  • Job ref:


  • Published:

    about 1 year ago

  • Expiry date:


  • Startdate:


  • Consultant:


Document Controller/Project Administrator

Our client requires a Document Controller on a permanent basis in London. You must have working knowledge of multiple EDMS such as Conject, Aconex, Project Plus, 4Projects.

- Maintain an accurate record of all drawings and project documents throughout the lifecycle using drawing and document trackers.
- Review, process and distribute drawings and documents using the project specific EDM system to create an accurate and comprehensive audit trail from both the project team and subcontractors.
- Ensure all drawing and document status changes and project notifications are logged and distributed
- Ensure that all drawings and documents are compliant with the project specific numbering protocol.
- Responsible for the trail of project documentation to be available to the team on the project drive.
- Maintain updated hard copy of drawings and documents for master file of all current revisions.
- Raise and return RFI's on behalf of the project team.
- Run a weekly status report for the PM on drawing and document status i.e. Status A, B, C and QA rejected.
- Follow up on overdue drawings and documents on EMDS awaiting approval / pending status.
- Gathering and collating information from site team and sub-contractors for monthly progress reports for progress meeting.
- Project Administration:
- Arrange site passes / Inductions with main contractor team
- General filing to keep the site files up to date
- Printing, scanning and laminating
- Daily allocations / time sheets
- Ordering PPE for site team
- Ensuring the office maintains health & safety standards
- Ordering of stationary and other consumables
- General admin

Skills, Knowledge and Competencies required:
- Good communication skills, both written and oral.
- Good working knowledge of Microsoft Offices packages.
- The ability to work under pressure and to set deadlines.
- The ability to think ahead, plan and prioritise one's own workload.
- Able to work as a part of a team and also on own initiative.
- The ability to build good working relationships with internal/external staff.
- Have high attention to detail.