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Procurement Administrator

  • Location:

    Hertfordshire, England

  • Sector:

    Business Support

  • Job type:

    Contract

  • Salary:

    Up to £11.01 per hour

  • Contact:

    Anna-Marie Warren

  • Contact email:

    Anna-Marie.Warren@1ststepsolutions.co.uk

  • Job ref:

    240570_1659526704

  • Published:

    12 days ago

  • Duration:

    22/09/2023

  • Expiry date:

    2022-09-02

  • Startdate:

    22/08/2022

  • Consultant:

    Anna-Marie Warren

Role: Procurement Administrator
Location: Rickmansworth
Duration: 12 months
Hours: 37.5hrs p/w
Working Hours: 0800 - 1630 or 0830 - 1700 | Potential for working from home but more days in the office
Rate: £11.01p/h PAYE + holiday

Role Purpose:
To undertake transactional procurement activity to support central enabling functions

Duties:
- Checking signed purchase order requisitions against authority matrix for each budget.
- Raising of purchase orders for all central Enabling Functions.
- Issue of purchase orders to suppliers.
- Issue of agreements to suppliers via DocuSign.
- Set up and on-going maintenance of new suppliers in iCON / Oracle.
- Ensuring Supplier Code of Conduct is issued and agreed by suppliers.
- Checking orders are being placed with the right supply chain.
- Directing spend towards frameworks where applicable and ensuring suppliers are appropriately pre-qualified.
- Checking alignment of value and term against any associated contract or framework agreement.
- Communication and education to end users on purchase to pay process.
- Ensuring correct product coding is applied to order lines to enable effective spend analysis.
- Central point of contact / escalation for suppliers to deal with invoice queries / late payment.
- Support to EFs drafting Non-Disclosure Agreements and basic consultancy agreements.
- Central IR35 administration including status determinations / re-assessments.
- Central travel management administration.
- Publishing and updating content on Company intranet.
- Sanction checks for new suppliers.
- Provide the Strategic Sourcing Team with support in the "day to day" management of framework agreements.
- Spend analysis and reporting.

Qualifications/Experience:
- GCSE grades C and above or equivalent (incl. Maths and English Language).
- Competence in the use of MS Excel, MS Word, MS PowerPoint, MS Teams.
- A procurement or business qualification would be an advantage.
- A flexible self-starting approach will be required in order to adequately perform this role.