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Personal Assistant / Contract / £15 - £17p/h

  • Location

    Rickmansworth, Hertfordshire

  • Sector:

    Business Support

  • Job type:

    Contract

  • Salary:

    Negotiable

  • Contact:

    Anna-Marie Warren

  • Contact email:

    AnnaWarren@1ststepsolutions.co.uk

  • Job ref:

    201584_1558691869

  • Published:

    2 months ago

  • Expiry date:

    2019-06-23

  • Startdate:

    ASAP

  • Consultant:

    #

1st Step Solutions have an exciting opportunity for a Personal Assistant to join one of the world's leading construction companies in Rickmansworth.

Initially the position will run for 3 months although you may have the opportunity to extend this once it is reviewed at the end of the contract.

You must have a proven track record in a Personal Assistant/Executive Assistant role and have knowledge of all Microsoft packages at an advanced level.

Responsibilities:
- Ensuring preparation of documentation, presentations etc. for internal and external meetings are actioned in advance to ensure smooth running of meetings.
- Organising and administering workshops and events for the Strategy and Operational Excellence teams and wider business conferences.
- Preparing agendas and taking notes and actions.
- Administering a bring forward system, briefing the Director as appropriate.
- The comprehensive and high quality diary support for the respective Leadership Team members.
- Managing and administering the scheduling of weekly, monthly, quarterly meetings. Checking where conflicts occur and resolving in good time.
- Supporting the graduate and apprentice steering group with training and development.
- Preparing communications and reporting and ensuring respective LT member submissions are collated in a timely manner. Accountable for chasing and escalating where required.
- Supporting the team responsible for updating the intranet.
- Managing expense claims for relevant leadership team member(s) only.
- Organising travel and accommodations arrangements for leadership team member(s) and Stretch and Unlimited candidates, in accordance with Travel policy. Advise others as appropriate to make their own arrangements.

The candidate:
- Proven track record in secretarial/business administration.
- Ability to organise and prioritise.
- Computer knowledge and efficiency, including Microsoft Office, Excel, Word, PowerPoint and Outlook at advanced level.
- Excellent spoken and written communication skill.
- Able to communicate effectively with all levels.
- Excellent organisational skills.